2008 WEST FEST VENDOR CONTRACT


This Vendor Contract is between ____________________ ("Vendor") and the West Town Chicago Chamber of Commerce (WTCCC)

Each occurrence of the WEST FEST street festival is referred to as the "Festival"

Section 1. Grant of Space

Upon acceptance of the Vendor application, signed contract and receipt of payment, WTCCC will grant Vendor the right to use a designated booth in the Festival (the "Space") on August 9th & 10th 2008. The Festival will take place on Chicago Avenue between Damen Avenue and Wood Street.

Section 2. Laws and Permits

  • Vendor must comply with all relevant local, state and federal laws.

  • Vendor is responsible for obtaining and paying for any and all business licenses, permits, and taxes that are required for its operation, including state sales tax. 

  • If selling goods, Vendor must provide WTCCC with a valid IBT Number in order to participate in the Festival

Section 3.  Use of Space; Vendor Conduct

  • Vendor's use of the Space is non-transferable.  Vendor may not allow any one else to use the Space without the express permission of WTCCC.

  • WTCCC offers no guarantees or warranties of any kind. The Festival occurs rain or shine.  No refunds or rain checks will be given.  There will be no refunds whatsoever if any unforeseen acts of God, terrorism, or war result in the cancellation of the event.

  • The Space is provided as-is.  Limited numbers of tables, chairs, canopies, and electricity hook ups are available to rent from WTCCC.  Vendors requiring rented equipment must enclose the required fee and order each item on the application. Rentals: chairs and tables will be available for pick up at a central location on the morning of 8/9. Tents will be erected at the vendor location. Electric outlet will be available near vendor location, vendors should bring large outdoor extension cord to plug in. 

  • Vendor must weigh down tents brought in independently with sand bags or water barrels. If tents are not weighed down properly, management may choose to remove them and/or charge vendor for cost of additional water barrels = $100.

  • Vendor must keep its merchandise within the allotted boundaries of the Space.  Space will be assigned and notification of allotted space given by WTCCC to Vendor one week prior to the Festival.

  • Vendors must be set up and ready for operation by Noon on August 9th and on August 10th (the official opening time of the Festival) and must vacate the Festival grounds by two hours after the official closing time of the festival or by Midnight on August 9th and August 10th 2007.  Vendor may not vacate the Festival prior to the official closing time without the express permission of WTCCC.

  • Vendors must remove all products and equipment over night on August 9th 2007 (with the exception of rented equipment). It is at the vendor's own risk to leave any equipment or product belonging to the Vendor on the Festival site over night, and WTCCC cannot be held responsible for any loss or damage to said product or equipment. Tents brought in by vendors must be weighed down with sandbags or water barrels. There will be one or two security guards guarding the entire site overnight.

  • No vehicles are permitted in the Festival after 11am or before 11pm on August 9th & 120h 2008. During the Festival's hours of operation (Noon-10pm August 9th & 10th) merchandise must be transported by hand or on a small cart. Each vendor is responsible for his/her parking arrangements unless notified otherwise.

  • Vendor must remove their own trash from the Space and dispose of trash in containers provided by WTCCC.  Vendors must leave the Space trash-free and in the same condition as when provided.Vendor will be charged $150 penalty for any debree or trash left on site with photographic evidence.



Section 4.  Merchandise; Prohibited Items

  • WTCCC may inspect Vendor merchandise at any time to determine that it is consistent with the merchandise represented in the application. WTCCC may revoke this contract if Vendor's merchandise is not consistent with its application.

  • In accordance with Illinois law, Vendor is prohibited from selling baby food, infant formula, or similar products or any pharmaceuticals, over-the-counter drugs, or medical devices.  Vendor may only sell cosmetics if Vendor has an identification card identifying Vendor as an authorized representative of the cosmetics manufacturer or distributor. 

  • Vendor is also prohibited from selling counterfeit items, unlicensed merchandise, guns, ammunition, alcohol, drug paraphernalia, items prohibited by Illinois or federal law, or any merchandise that WTCC considers racist, discriminatory or offensive.

Section 5. Indemnification and Release

Vendor will release and will hold harmless the West Town Chicago Chamber of Commerce and the City of Chicago from any and all claims arising from any injuries, losses or damages (whether to person or property) caused by Vendor, Vendor's merchandise, or Vendor's participation in the Festival.  Vendor agrees to indemnify WTCCC and the City of Chicago from any and all expense arising because of any such claim.

Section 6.  Advertising

Any Vendor wishing to advertise must do so at its own expense.  Any advertising must be approved by WTCCC prior to publishing.

Section 7. Causes for Denial of Selling Privileges; Disciplinary Actions

  • Any Vendor who seeks to evade, or refuses to make payment of, the proper rental fees will be denied selling privileges.

  • Use of racial or ethnic slurs, profanities, derogatory language and other inappropriate behavior will not be tolerated on the Festival premises and will be cause for denial of selling privileges.

  • If WTCCC learns of written or verbal complaints against a Vendor showing reasonably conclusive evidence that the Vendor has practiced deception by either: (i) displaying or selling merchandise packaged to misrepresent the quality or condition of such merchandise, or (ii) giving false information regarding the origin, variety, quality, condition or value of the merchandise, WTCCC may revoke this contract or take other appropriate action.

  • WTCCC may take appropriate action against any Vendor who fails to comply with relevant laws (federal, state and local), this Vendor Contract, or other rules established by WTCCC.   Such actions may include, but are not limited to, revocation of this contract, permanent denial of selling privileges, or other relief deemed necessary by WTCCC.


WTCCC may impose additional rules and regulations, as WTCCC deems necessary. WTCCC will notify Vendor of these additional rules. 

______________________________   ____________________________
Signature
______________________________   Kara H Salgado Executive Director
Print Vendor Name                                 West Town Chamber of Commerce

______________________________   ___________________________
Date                                                        Date